POSITION SUMMARY The Association Executive (AE) manages the day-to-day administrative operations of the High Plains Association of REALTORS®, serving approximately a membership of under 100. The AE supports the Board of Directors, provides member services, coordinates education and events, manages communications and records, and monitors association requirements and deadlines. The AE works under the direction of the Board and carries out approved policies, priorities, and strategic plans. ESSENTIAL DUTIES AND RESPONSIBILITIES Board Administration & Operations • Coordinate Board and membership meetings, including scheduling, agendas, materials, minutes, attendance, and follow-up. • Maintain association records, bylaws, policies, calendars, correspondence, and administrative files. • Support Board elections, committees, strategic planning, annual planning, and officer transitions. • Attend designated association, state, and national meetings or training as approved; travel occasionally be required. • Provide administrative support related to the REALTOR® Code of Ethics and arbitration processes, including routing inquiries and maintaining appropriate records. Membership Services • Process membership applications, transfers, resignations, renewals, and member information changes. • Maintain accurate membership records and coordinate updates with the North Dakota Association of REALTORS® (NDAR) and National Association of REALTORS® (NAR). • Respond to member questions about association services, benefits, programs, and procedures • Coordinate membership communications and provide current membership and billing information to the accounting firm as needed. MLS & Technology • Coordinate member applications, access changes, and administrative requests for GNMLS and other designated services. • Assist members with general administrative questions and refer to technical and questions on rules and regs to GNMLS. Education, Compliance & Professional Development • Coordinate continuing and required education, including instructors, registration, facilities, attendance, and documentation. • Track applicable education requirements, NAR Core Standards, and state and national association deadlines; maintain records and notify the Board of outstanding items. • Complete required Association Executive training and coordinate with NDAR and NAR as needed. Communications, Events & Member Engagement • Maintain the association website, Facebook page, and other Board-approved communication platforms. • Prepare and distribute newsletters, member notices, education announcements, and event communications. • Coordinate meetings, educational programs, special events, venues, vendors, sponsors, and registration. • Build positive relationships with members, affiliate business partners, community organizations, and association representatives. • Provide administrative coordination for political action committee activities, including RPAC communications, fundraising efforts, and related records, as directed by the Board. Accounting Firm Coordination • Serve as the administrative point of contact with the accounting firm and Board leadership. • Provide membership rosters, dues and renewal updates, invoices, receipts, and supporting documentation needed for billing and financial reporting. • Handle day-to-day check writing and deposits. • Assist with annual budget planning by identifying operational needs and providing cost estimates; maintain a working understanding of association financial procedures. QUALIFICATIONS & SKILLS • Strong organizational, communication, leadership, and customer-service skills. • Self-directed and dependable, with the ability to work independently, prioritize tasks, meet deadlines, and adapt to changing members and Board needs. • Experience in office administration, association or business management, real estate, education coordination, event planning, or volunteer leadership is preferred. • Comfortable with Microsoft Office (especially Word and Excel), email, online meeting platforms, websites, social media, and common office technology; Canva experience is helpful. • Ability to maintain accurate records, exercise sound judgment, and handle confidential information professionally. • Familiarity with REALTOR® associations, MLS systems, and nonprofit or volunteer-led organizations is beneficial but not required. • Applicants from all educational and professional backgrounds are encouraged to apply. A degree is not required; relevant experience and skills will be considered. REPORTING, HOURS & COMPENSATION The AE reports to the Board of Directors. The Board President is the primary contact for routine direction and priorities. This is a part-time position averaging approximately 10 to 15 hours per week (approximately 780 hours annually). The schedule is flexible but does vary with required meetings, education, events, member needs, and annual deadlines. Some evening meetings and travel (including overnight) is required. Additional hours must be approved in accordance with Board policy. Proposed salary: $1300 to $1625 per month, depending on qualifications and experience. Approved business mileage and travel expenses will be handled in accordance with Board policy. PERFORMANCE & REVIEW Performance will be evaluated on timely and accurate administrative work, member service, meeting and event coordination, compliance tracking, recordkeeping, communication, and adherence to Board-approved policies and work-hour expectations. The Board will review the position, workload, and performance after 90 days and annually thereafter. This description outlines the primary responsibilities and may be revised as association needs change. Resumes and cover letter should be submitted to Jessica Clemens at jessica@c21morrison.com.
